Student Readiness
UBC Students will gain access to Workday Student
on May 21, 2024
IRP Student is working with key stakeholders to develop a Student Readiness Approach. This page will be updated as more information becomes available.
Last Updated: April 18, 2024
With Launch 2 of Workday Student in February, no action is required by students and they will continue to use SISC for tasks related to the 2023 Winter and 2024 Summer sessions. Students will not have access to the system until May 21, 2024, and will receive relevant information about their access and necessary actions ahead of this date.
Additional Information:
- Students who are also currently employed by UBC will see a change to their Workday profile: The Workday default profile will change to the student profile on May 21. Individuals who have student and employee profiles can control their default display. No actions will be available to take on the student profile until May 21, but students will see changes to their profile photos to match the photo from their UBC Card.
- All students will receive more information about their access and the actions for them to first take in Workday ahead of May 21: Some of these first actions will be checking their personal and contact information but also setting up their third-party authorization, adding their emergency contacts, and adding their direct deposit information. Students will be able to see their academic record in Workday and look at courses for the registration window starting in June for courses 2024 Winter session.
Student support during the transition
Step-by-step instructions to support students in completing tasks in Workday Student are being produced. These include tutorial content such as updating personal information, course registration, paying tuition and fees, and course and degree planning. Content will be developed and published in phases on newly created websites, based on first student use, from May 21 through October.
Proposed new URLs to go live May 21:
UBC Vancouver: workday.students.ubc.ca
UBC Okanagan: students.ok.ubc.ca/workday
Starting May 21, should students have inquiries or need assistance regarding the transition to Workday Student, they should continue to reach out to the units or advisors they would normally receive support from, including:
UBC Vancouver Students
Enrolment Services – Students can connect with Enrolment Service Advisors for support on navigating registration, tuition and fees, and financial aid and wellness.
Faculty Academic Advising Offices – Students can connect with Academic Advisors for questions related to course planning or program requirements.
Graduate Program Offices – Graduate students can connect with their Graduate Program Offices for program advising.
UBC Okanagan Students
Academic & Career Advising – Students can connect with an advisor for questions related to degree planning and program requirements.
Indigenous Programs & Services - Indigenous students can connect with an Indigenous Student Advisor for any inquiries related to degree planning and program requirements, financial aid and awards, housing, and more.
College of Graduate Studies (CoGS) - Graduate students should contact CoGS for academic record information (e.g. program of study status, degree progression, academic history).
Enrolment Services – Students can connect with Enrolment Services for updates to personal information, student awards, loans and bursaries, transcripts and student records.
Global Engagement Office - International students should connect with the Global Engagement Office for any inquiries related to immigration resources, health insurance, or working while studying.
Graduate Programs – Graduate students should contact their program for general system navigation inquiries (e.g. where to find information in Workday Student) as well as registration inquiries.
School of Engineering Academic Advising – School of Engineering academic advisors assist students in academic planning, interpreting Faculty course requirements and regulations, and resolving academic and personal problems.
Recognizing that student-facing staff will require timely, augmented and “live” support, particularly during critical times like registration, the IRP Student Solutions Team is actively working to consider how best to stand up such support. More information on this is anticipated to be shared at the beginning of May. Student-facing staff who want to learn more about supporting students during the transition to Workday Student should reach out to their Primary Transition Lead (PTL).
